# Purchases

Manage purchase orders and receipts

Stock Import

###### Total Purchases

### -

###### Total Amount

### -

###### Pending Orders

### -

###### This Month

### -

Supplier
Status
From Date
To Date
Search

##### Purchase History

| Purchase # | Date | Supplier | Total Amount | Amount Paid | Status | Due Date | Cost Center | Project | Actions
--- | --- | --- | --- | --- | --- | --- | --- | --- | --- | ---

##### Select Purchase Order to Convert

Select an approved or pending purchase order. Its supplier, items and costs will be pre-filled into a new purchase form.

Loading purchase orders…

##### Add New Purchase

Supplier *
Purchase Date *
Due Date
Supplier Invoice/Receipt #
Reference
Purchase Type
Account:
Impact:
Auto-configured
Purchase Items
Item Classification: Inventory items will update stock levels and be recorded as assets. Non-Inventory items are recorded as expenses.
VAT Calculation Mode
VAT Rate (from Settings) VAT rate is automatically set from application settings

###### Purchase Summary

###### Inventory Items

#### P 0.00

###### Non-Inventory Items

#### P 0.00

###### Shipping & Handling

#### P 0.00

Non-Taxable Subtotal (Ex VAT) P 0.00
Taxable Subtotal (Ex VAT) P 0.00
Total Subtotal (Ex VAT) P 0.00
Total VAT: P 0.00

Grand Total (Inc VAT):
(Subtotal + VAT) P 0.00

###### Landed Costs (Duties, Freight, Taxes)

No landed costs added yet. Click "Add Landed Cost" to add freight, duties, taxes, or other costs.

Landed costs are additional costs to bring goods to your location (freight, insurance, duties, customs fees, taxes). Each cost can be tagged with IFRS categories and assigned to GL accounts.
Shipping Cost
Handling Cost

###### Payment Method & Accounting

Payment Method *
Payment Source *
Amount Paid Enter 0 for full credit purchase, or partial payment amount
Payment Reference
Expense/Asset Account *
VAT Receivable Account (Input VAT) Auto-Selected
VAT Receivable account (1161) is automatically selected for all purchases
Payment Summary:
Accounting Impact: This purchase will create journal entries to:

- Debit the selected expense or asset account (inventory, equipment, etc.)
- Credit the payment source account (bank, cash) or accounts payable if on credit
- Handle VAT entries if applicable
- For inventory items: Update stock levels automatically
- Update account balances in real-time

###### Dimensional Accounting

Dimensional Analysis: Assign this purchase to Cost Centers and Projects for enhanced reporting and analysis.
Cost Center Optional
Assign to a department or organizational unit for expense tracking
Project Optional
Assign to a specific project or initiative for project cost tracking
Dimensional Assignment:
Notes

##### Receive Goods —

Received By
Received Date
Notes (optional)

##### Create Purchase Order

PO Number *
Supplier *
Select from list or type a custom supplier name
Order Date *
Expected Delivery
Notes

###### Order Items

Select from Inventory Type Custom Item
Product *
Quantity *
Unit Cost Optional
VAT % Optional
Total Auto-calc

Subtotal
$
Automatically calculated from items
Total VAT
$
Sum of all VAT amounts
Total Amount
$
Subtotal + VAT
Note: Prices and VAT are optional. Leave blank if not available yet (for quotes or draft orders).

##### View Purchase Details

##### Edit Purchase

Supplier
Purchase Date
Reference
Due Date
Status
Notes

###### Purchase Items

###### Financial Summary

Shipping Cost
Handling Cost
Discount Amount
Amount Paid
Subtotal: P 0.00
VAT: P 0.00
Total: P 0.00

##### Record Payment

Purchase Details
Total Amount: P 0.00
Already Paid: P 0.00
Remaining Balance: P 0.00
Supplier: -
Payment Amount *
Maximum: P 0.00
Payment Date *
Payment Method
Reference Number
Notes

##### Add Landed Cost Details

Cost Type *
Amount *
Description *
IFRS Tag
For financial reporting classification
GL Account
Account to post this cost
Invoice/Document Tracking
Invoice Number
Invoice Date
Reference Number
Customs declaration, tracking number, etc.
Tax Information
Subject to VAT
VAT Rate (%)
VAT Amount
VAT GL Account
Dimensional Accounting (Optional)
Cost Center
Project
Department
Allocate to inventory cost (capitalize)
If unchecked, cost will be expensed immediately
Payment Information
Payment Status *
Choose if paid now or to be paid later
Payment Method *
Payment Account *
The account to debit for this payment
This cost will be added to the supplier's payable balance
Notes

##### Map File Columns to Purchase Item Fields

Sheet / Dataset
Header Row (row with column names)
Data Starts at Row

Purchase Item Field | Your Column | Type
--- | --- | ---

##### Import Purchases from File

Supplier *
Purchase Date *
Reference
Invoice #
Sheet
Header row
Data starts on row
Detected columns:

###### Map Columns to Fields

Field | Your Column | Required
--- | --- | ---

###### Data Preview (first 5 rows)

Import Summary
—
Rows to import
—
Total quantity
—
Total value (ex VAT)

##### Purchase Import Result