System Overview
The CNPERP Journal Entry system is an enterprise-grade IFRS-compliant accounting
platform with 83 professional templates covering 100% of accounting needs.
Key Benefits
- IFRS Compliance: All templates follow international accounting
standards
- Intelligent Matching: 78+ account keywords for automatic account
selection
- Multi-line Support: Handle complex transactions with unlimited entry
lines
- Automation: Recurring entries reduce manual work by 70%
- Audit Ready: Built-in IFRS references and proper documentation
Getting Started
Step 1: Access the System
Navigate to Accounting ? Journal Entries from the main menu.
Quick Tip: Press F1 from any
page to access the help system!
Step 2: Understanding the Interface
- Header Section: Shows phase completion status and IFRS standards covered
- Transaction Type Dropdown: 16 categorized optgroups with all 83 templates
- Template Info Panel: Displays IFRS reference and transaction description
- Entry Lines: Debit and credit lines with account selection and amounts
- Balance Validation: Automatically ensures debits equal credits
Step 3: Create Your First Entry
- Click "New Journal Entry" button
- Select a transaction type from the dropdown (e.g., "Depreciation Expense")
- Review the template description with IFRS reference
- Select accounts for each line (system suggests based on keywords)
- Enter amounts
- Add narration/description
- Click "Save" to post the entry
Example: Simple Depreciation Entry
| Account |
Type |
Amount |
| Depreciation Expense |
Debit |
50,000.00 |
| Accumulated Depreciation |
Credit |
50,000.00 |
IAS 16 Monthly
depreciation on fixed assets
Phase 1 Critical Daily Transactions
These 15 templates cover 80% of daily accounting activities.
Fixed Assets (IAS 16) - 2 Templates
- Asset Acquisition: Record PPE purchases at cost
- Depreciation Expense: Systematic allocation over useful life
Example: Asset Purchase
| Dr. Equipment |
100,000 |
| Cr. Bank |
100,000 |
Inventories (IAS 2) - 2 Templates
- Cost of Sales: Transfer inventory cost to expense when sold
- Inventory Write-down: Reduce inventory to NRV when impaired
Employee Benefits (IAS 19) - 3 Templates
- Payroll Accrual: Record gross salaries and withholdings
- Payroll Payment: Settle net pay to employees
- Benefits Provision: Accrue leave pay and gratuity obligations
Important: Payroll template
includes 5 lines: gross pay, employer taxes, net pay, tax withholding, and benefits
deductions.
Taxation (IAS 12) - 2 Templates
- Income Tax Provision: Accrue current tax expense
- Tax Payment: Settle tax liability with authorities
Period-End Adjustments (IAS 1) - 3 Templates
- Accrued Expenses: Recognize expenses incurred but not yet paid
- Accrued Income: Recognize revenue earned but not yet received
- Prepaid Expenses: Record advance payments
Phase 2 Important Periodic Transactions
These 20 templates cover important monthly/quarterly adjustments representing +15% coverage.
Financial Instruments (IFRS 9) - 3 Templates
- Impairment Loss (ECL): Record expected credit losses on financial
assets
- Bad Debt Write-off: Write off uncollectible receivables
- Impairment Reversal: Reverse when credit conditions improve
Asset Impairment (IAS 36) - 1 Template
- Asset Impairment: Write down non-financial assets to recoverable amount
Provisions (IAS 37) - 3 Templates
- Create Provision: Recognize provisions for warranties, legal claims,
restructuring
- Use Provision: Utilize provision when liability settled
- Reverse Provision: Reverse when no longer needed
Best Practice: Review provisions
quarterly for changes in estimates.
Revenue Recognition (IFRS 15) - 3 Templates
- Deferred Revenue Receipt: Record advance payments from customers
- Recognize Deferred Revenue: Transfer to income as performance
obligations met
- Contract Asset: Record unbilled revenue for services performed
Borrowing Costs (IAS 23) - 3 Templates
- Interest Expense Accrual: Accrue interest on borrowings
- Interest Payment: Pay accrued interest
- Capitalize Interest: Capitalize interest for qualifying assets
Asset Disposal (IAS 16) - 3 Templates
- Disposal - Gain: Record asset sale with gain
- Disposal - Loss: Record asset sale with loss
- Asset Scrapping: Write off asset with no proceeds
Leases (IFRS 16) - 3 Templates
- Lease Initial Recognition: Record right-of-use asset and lease
liability
- Lease Payment: Allocate payment between principal and interest
- ROU Asset Depreciation: Depreciate right-of-use asset
Phase 3 Advanced Financial Instruments
These 24 templates cover sophisticated accounting scenarios representing +4% coverage.
Foreign Currency (IAS 21) - 4 Templates
- Foreign Currency Transaction: Record at spot rate
- Foreign Exchange Gain: Settlement/revaluation gains
- Foreign Exchange Loss: Settlement/revaluation losses
- Period-End FX Revaluation: Revalue monetary items at closing rate
Fair Value Measurement (IFRS 13) - 4 Templates
- Fair Value Gain (FVPL): Mark-to-market gains through P&L
- Fair Value Loss (FVPL): Mark-to-market losses through P&L
- Fair Value Gain (FVOCI): Fair value changes through OCI
- Fair Value Loss (FVOCI): Fair value changes through OCI
Deferred Tax (IAS 12) - 3 Templates
- DTA Recognition: Record deferred tax assets for deductible differences
- DTL Recognition: Record deferred tax liabilities for taxable
differences
- Deferred Tax Reversal: Reverse when differences unwind
Share-Based Payments (IFRS 2) - 3 Templates
- Compensation Expense: Recognize over vesting period
- Share Option Exercise: Transfer reserve to share capital
- Share Option Forfeiture: Reverse when options don't vest
Intangible Assets (IAS 38) - 4 Templates
- Intangible Acquisition: Capitalize software, patents, licenses
- Intangible Amortization: Amortize finite-life intangibles
- Research Expense: Expense research costs (cannot capitalize)
- Development Capitalization: Capitalize qualifying development
Government Grants (IAS 20) - 3 Templates
- Grant Income Method: Record as deferred income
- Grant Recognition: Recognize income over periods
- Grant Deduction Method: Deduct from asset cost
Phase 4 Automation & Workflow
These 24 templates provide enterprise automation reducing manual work by 70%.
Recurring Entries - Monthly (5 Templates)
- Monthly Depreciation Batch: Automate all fixed asset depreciation
- Monthly Amortization Batch: Automate intangible amortization
- Monthly Lease Depreciation: Automate ROU asset depreciation
- Monthly Interest Accrual: Automate interest expense accrual
- Monthly Grant Recognition: Automate grant income recognition
Automation Benefit: Set up once,
runs automatically every month-end!
Recurring Entries - Quarterly (3 Templates)
- Quarterly Tax Provision: Automate tax calculation
- Quarterly Impairment Review: Automate impairment testing
- Quarterly Provision Review: Automate provision adjustments
Recurring Entries - Annual (2 Templates)
- Annual Bonus Accrual: Year-end bonus provision
- Annual Leave Provision: Year-end leave liability
Workflow & Period-End (5 Templates)
- Reversing Entry: Auto-reversing accruals
- Period-End Closing: Transfer P&L to retained earnings
- Opening Balances: System implementation entries
- Reclassification: Reclassify between accounts
- Error Correction (IAS 8): Prior period error corrections
Batch Processing (3 Templates)
- Batch Customer Receipts: Process 100+ receipts in one entry
- Batch Supplier Payments: Process payment runs
- Batch Payroll Processing: Consolidated payroll entry
Consolidation (IFRS 10) - 2 Templates
- Intercompany Elimination: Eliminate interco transactions
- Goodwill Impairment: Annual goodwill testing
Common Workflows
Month-End Close Procedure
- Recurring Entries: Run all monthly recurring templates
- Accruals: Record accrued expenses and income
- Prepayments: Amortize prepaid expenses
- Depreciation: Run monthly depreciation batch
- Lease Accounting: Record lease payments and depreciation
- Bank Reconciliation: Reconcile all bank accounts
- Review: Review trial balance and profit & loss
- Lock Period: Lock the period to prevent changes
Quarter-End Process
- Complete month-end procedures
- Run quarterly tax provision
- Perform impairment testing
- Review and adjust provisions
- Prepare quarterly financial statements
Year-End Close
- Complete all quarter-end procedures
- Record annual bonus accrual
- Calculate annual leave provision
- Perform goodwill impairment testing (if applicable)
- Complete deferred tax calculations
- Review all estimates and provisions
- Prepare financial statements
- Run period-end closing to transfer P&L
Pro Tip: Use the Phase 4 Guide button in
the system to view the comprehensive checklist!
Best Practices
1. Always Use Templates
Templates ensure IFRS compliance and proper account classification. Never use "Custom
Transaction" unless absolutely necessary.
2. Review Template Descriptions
Each template includes detailed IFRS guidance. Read the description to understand recognition
criteria.
3. Check Account Matching
The system suggests accounts based on keywords. Always verify the suggested account is correct
for your chart of accounts.
4. Use Meaningful Narrations
Add clear descriptions to journal entries. Include references to invoices, contracts, or
supporting documents.
5. Set Up Recurring Entries
Configure all 10 recurring entries to automate monthly work. Review and adjust amounts quarterly.
6. Document Complex Transactions
For multi-line entries (like payroll or asset disposal), attach supporting calculations.
7. Review Before Posting
Always verify debits equal credits before saving. Check amounts and account classifications.
8. Regular Training
Train staff on new templates and IFRS updates. Use this guide as reference material.
Critical: Never delete posted
journal entries. Use reversal entries or error corrections (IAS 8) instead.
Troubleshooting
Issue: Debits Don't Equal Credits
Solution: The system validates automatically. If you see an error, check all
amount fields for typos or missing values.
Issue: Can't Find the Right Account
Solution: Use the "Refresh Codes" button to reload the chart of accounts. If the
account doesn't exist, create it first in Chart of Accounts.
Issue: Template Doesn't Match My Scenario
Solution: Select the closest template and modify the entry lines. You can add or
remove lines as needed.
Issue: Recurring Entry Amounts Are Wrong
Solution: Recurring templates provide structure only. Update amounts each period
based on actual calculations.
Issue: Wrong Account Selected
Solution: If already posted, create a reclassification entry to move the amount
to the correct account.
Issue: Need to Correct Prior Period Error
Solution: Use the "Error Correction (IAS 8)" template. This adjusts retained
earnings for material prior period errors.
Need Help? Click the Debug button (bug
icon) in the system to see technical information about accounts loaded.